If you are a manager or a client admin, you have access to view and edit all the employees in the company. This can be done from HR --> Employees.
The overview displays all current employees, including inactive ones if selected, along with details such as their staff category, the attest group they belong to, and contact information (accessible by clicking on an employee). Additionally, you have the option to add a new employee, import employees, and edit the details of existing ones.
Depending on the access, you can edit each employee, the personal information, information about employment, time reporting, inactivate or add employees and even send them password reset emails.
In the Personal Information tab, you can edit the employee's name, address, phone number, bank account, social security number, etc.
It is crucial to handle the employee/reference number and the email address with care, as they are significant fields. The matching of payslips is conducted via the employee number within Azets Employee. Therefore, assigning an incorrect employee number to an individual will result in the dispatch of an erroneous payslip file to the intended employee's email address.
In the Employment tab, fields may vary depending on the payroll system, but the most common fields are the employment/resign date, information about the type of employment, salary, and benefits.
Please be aware that the resignation date is crucial in the Employee application. It must be entered when an employee departs from the company to terminate their time reporting. Setting the resignation date automatically triggers the inactivation date after 60 days, allowing a two-month window for the user to log in and download their payslips. However, 120 days after the resignation date, the employee's payslips and other information are deleted from the system, meaning that reactivating a former employee will not recover their past data.
In the Time reporting tab, you can select the attest group, schedule, staff, and period category.
Please note that you cannot set the begin or end date, for any of the above, to be in a period that was exported already, and in order to have them available in each drop-down list, you need to create them first.
In the Login tab, you can update the username, inactivate/reactivate the employee, send a password reset email, and assign/remove access roles.
Be aware that simply removing the inactivation date is insufficient when reactivating an employee; the resignation date must also be removed, or the employee will be unable to report time.
Roles should be assigned with caution. It is recommended to review the privileges associated with each role before assignment, as the role name may not accurately reflect the included privileges, potentially granting inappropriate access to a user or employee.
In the Next of kin tab, you can add information about employee's relatives.