The Drive application offers you the possibility to approve files. In this guide, you will learn how to send a file for approval and how to approve it.
Send files for approval
Approval can be requested by selecting Request approval from the Actions button.
Select the people you want to be able to approve the document. Approvers can be anyone who is a watcher of the folder. Any of the approvers can approve/reject the file.
After the approval request has been sent, the file is in the state of Pending. By clicking on the status, you can see further details about the acceptance request. The selected approvers will receive an email notification about the file that is waiting for their approval.
The approval request can be canceled until the file has been approved or rejected, by clicking 'Withdraw request for approval':
Approval of a File
If you have received a file to be approved you will receive an email notification. You need to have rights to the folder to be selected as an approver. By clicking on the file name in the email you are directed to the folder containing the file.
Under Actions, you can approve or reject the file:
Should you choose to approve or reject, a window will pop up, that will give you the possibility to leave a comment, before finally approving or rejecting the file:
The Approval status will change to reflect your decision. All users that watch the folder will receive a notification of the file approval:
